Can I apply for the Klingenstein-Simons Fellowship Awards in Neuroscience via fax or mail?
How do I submit an application using the Online Application System (OAS)?
All applications are submitted through the Online Application System (OAS). If you are unable to submit your
application electronically, please contact:
The Esther A. & Joseph Klingenstein Fund, Inc.
125 Park Avenue
New York, NY 10017-5529
What application materials must I provide?
To begin the application process, you will need to enter the required information for each section of the application
form. Once you have completed the data entry in a particular section, click "Save and Continue". Once all sections of
the application form are completed, you will be asked to review your application.
What file format is required for documents I upload?
All documents listed below must be submitted in order to complete your application:
The completed Online Application Form.
Confirmation letter -
candidates must have a tenure track appointment or equivalent. A letter indicating the commitment of institutional resources to establish the investigator and the prospects for long term support by the institution must be provided by an institutional official (i.e. dean), including date of appointment.
copies of the abstract page from 4 of your best papers published in referee journals that are representative of your work.
Outline and relevancy of your research plans -
please describe in no more than 4 double-spaced pages with 1" margins using no smaller than 11-point font size, an outline of your research plans as well as the relevancy of your plans under a Klingenstein-Simons award. Please give specific aims.
Figures are allowed but must fit within the 4-page limit. References are in addition to the 4 pages and can be single spaced.
you are required to provide names, institutional affiliations and contact information for three or four references, including one from your department head or equivalent, who we will contact for letters of reference for your application.
Letters of recommendation are also due by February 15.
Please be sure to give your recommenders enough time to submit their letters.
What if I do not have the tools to create PDF files?
All uploaded documents must be in PDF format. Make sure that your PDF documents do not contain any encryption or password protection.
What other formatting issues should I be aware of?
If you do not have the software to create PDF files you may use our Word to PDF converter provided
on the Upload Documents page of the application form. Simply upload the Word file you would
like to convert and click "Convert."
Once you have downloaded and saved the file locally please review it for accuracy.
The file can then be uploaded with your application materials. There is no fee for the conversion service.
Will I be able to start my online application and return to it later to complete the submission?
Special formatting such as bolding, italics, underlining will not be accepted in the data entry fields.
Also, special symbols including $, % and angle brackets (<,>) will not be accepted. However, both single and double quotation marks may be used.
How do I proceed if I forgot my password?
All of the information you enter and upload will be saved under your user name and password for submission at a later time.
Prior to logging off, you must click "Save and Continue" on the page you are currently working on for the information to be saved.
Can I make changes to my application once it has been submitted?
On the log-in page there is a link for applicants who forgot their password. Click this link and follow the instructions for resetting your password.
How many letters of recommendation are required and what is the process for providing you with these letters?
You cannot make changes to your application once it has been submitted.
Prior to submission, you will have an opportunity to review and edit the information you have entered.
If there is an urgent matter regarding your submission, please contact us at .
What can my recommenders expect from the OAS?
You are required to submit names and contact information, including email addresses, for at least three persons (maximum of four) who will write a recommendation on your behalf.
We will contact your recommenders for recommendation letters, but we suggest that you inform those whose names you will be submitting.
How do I know that the recommenders I listed have been contacted for a recommendation letter?
The recommenders you list on your application form will receive individual e-mail requests that include instructions for uploading a letter in support of your application. We strongly suggest that you notify your recommenders that they will be receiving this e-mail request from The Esther A. & Joseph Klingenstein Fund, Inc. so it is not filtered as junk mail.
Please discuss your application with your recommenders ahead of time as The Esther A. & Joseph Klingenstein Fund, Inc. will not provide your recommenders with a copy of your application.
How do I know which recommendation letters you have received for my application?
You will be copied on all email requests for recommendation letters for your application.
How do I know when my application becomes complete?
Once a letter has been received, both you and the recommender will receive an e-mail confirmation. If the
required three letters of recommendation have not been received by the deadline, a reminder will be sent to the
recommenders we have not heard from and you will be copied. You may also log-in and click View Application Status
to see the status of the recommendation letters received for your application (see below).
How can I check the status of my application?
When all materials are received, you will receive an e-mail informing you that your application is complete.
What is the start date of the Fellowship?
You may view your application status at any time after submission by logging in and clicking on View Application Status.
You will be able to see the date of application submission and date of completion,
as well as the status of the recommendation letters.
If selected, the start date is July 1.