Klingenstein-Simons Online Application System


THE ONLINE APPLICATION SYSTEM (OAS)
FREQUENTLY ASKED QUESTIONS



Can I apply for the Klingenstein-Simons Fellowship Awards in the Neurosciences via fax or mail?
All applications are submitted through the Online Application System (OAS). If you are unable to submit your application electronically, please contact:

The Esther A. & Joseph Klingenstein Fund, Inc.
125 Park Avenue
Suite 1700
New York, NY 10017-5529


How do I submit an application using the Online Application System (OAS)?
To begin the application process, you will need to enter the required information for each section of the application form. Once you have completed the data entry in a particular section, click "Save and Continue". Once all sections of the application form are completed, you will be asked to review your application.

What application materials must I provide?
All documents listed below must be submitted in order to complete your application:

1 -- The completed Online Application Form.

2 -- Confirmation letter - candidates must have a tenure track appointment or equivalent. A letter indicating the commitment of institutional resources to establish the investigator and the prospects for long term support by the institution must be provided by an institutional official, including date of appointment.

3 -- Abstracts - copies of the abstract page from 4 of your best papers published in referee journals that are representative of your work.

4 -- Outline and relevancy of your research plans - please describe in no more than 4 double-spaced pages, an outline of your research plans as well as the relevancy of your plans under a Klingenstein-Simons award. Please give specific aims. Figures are allowed but must fit within the 4-page limit. References are in addition to the 4 pages and can be single spaced.

5 -- Recommendations - you are required to provide names, institutional affiliations and contact information for three or four references, who we will contact, including one from your department head or equivalent, who we will contact for letters of reference for your application. Letters of recommendation are also due by February 15. Please be sure to give your recommenders enough time to submit their letters.


What file format is required for documents I upload?
All uploaded documents must be in PDF format. Make sure that your PDF documents do not contain any encryption or password protection.

What if I do not have the tools to create PDF files?
If you do not have the software to create PDF files you may use our Word to PDF converter provided on the Upload Documents page of the application form. Simply upload the Word file you would like to convert and click "Convert." Once you have downloaded and saved the file locally please review it for accuracy. The file can then be uploaded with your application materials. There is no fee for the conversion service.
What other formatting issues should I be aware of?
Special formatting such as bolding, italics, underlining will not be accepted in the data entry fields. Also, special symbols including $, % and angle brackets (<,>) will not be accepted. However, both single and double quotation marks may be used.

Will I be able to start my online application and return to it later to complete the submission?
Yes. All of the information you enter and upload will be saved under your user name and password for submission at a later time. Prior to logging off, you must click "Save and Continue" on the page you are currently working on for the information to be saved.

How do I proceed if I forgot my password?
On the log-in page there is a link for applicants who forgot their password. Click this link and follow the instructions for resetting your password.

Can I make changes to my application once it has been submitted?
You cannot make changes to your application once it has been submitted. Prior to submission, you will have an opportunity to review and edit the information you have entered. If there is an urgent matter regarding your submission, please contact us at .

How many letters of recommendation are required and what is the process for providing you with these letters?
You are required to submit names and contact information, including email addresses, for at least three persons (maximum of four) who will write a recommendation on your behalf. We will contact your recommenders for recommendation letters, but we suggest that you inform those whose names you will be submitting.

What can my recommenders expect from the OAS?
The recommenders you list on your application form will receive individual e-mail requests that include instructions for uploading a letter in support of your application. We strongly suggest that you notify your recommenders that they will be receiving this e-mail request from The Esther A. & Joseph Klingenstein Fund, Inc. so it is not filtered as junk mail. Please discuss your application with your recommenders ahead of time as The Esther A. & Joseph Klingenstein Fund, Inc. will not provide your recommenders with a copy of your application.

How do I know that the recommenders I listed have been contacted for a recommendation letter?
You will be copied on all email requests for recommendation letters for your application.

How do I know which recommendation letters you have received for my application?
Once a letter has been received, both you and the recommender will receive an e-mail confirmation. If the required three letters of recommendation have not been received by the deadline, a reminder will be sent to the recommenders we have not heard from and you will be copied. You may also log-in and click View Application Status to see the status of the recommendation letters received for your application (see below).

How do I know when my application becomes complete?
When all materials are received, you will receive an e-mail informing you that your application is complete.

How can I check the status of my application?
You may view your application status at any time after submission by logging in and clicking on View Application Status. You will be able to see the date of application submission and date of completion, as well as the status of the recommendation letters.

What is the start date of the Fellowship?
If selected, the start date is July 1.



If there is an urgent matter regarding your application submission, please contact us at